diff --git a/app/(api)/_actions/emails/emailTemplates/forgotPasswordTemplate.ts b/app/(api)/_actions/emails/emailTemplates/forgotPasswordTemplate.ts
new file mode 100644
index 00000000..590c84dc
--- /dev/null
+++ b/app/(api)/_actions/emails/emailTemplates/forgotPasswordTemplate.ts
@@ -0,0 +1,50 @@
+export default function forgotPasswordTemplate(link: string) {
+  const HEADER_IMAGE_URL = `${process.env.BASE_URL}/email/2025_email_header.png`;
+  return `
+	<!DOCTYPE html>
+		<html lang="en">
+		<head>
+            <meta charset="UTF-8" />
+            <meta http-equiv="X-UA-Compatible" content="IE=edge" />
+            <meta name="viewport" content="width=device-width, initial-scale=1.0" />
+            <title>Reset your HackDavis Hub Password</title>
+            <style>
+                body { margin: 0; padding: 0; font-family: 'DM Mono', -apple-system, BlinkMacSystemFont, 'Segoe UI', Roboto, 'Helvetica Neue', Arial, sans-serif; background-color: #ffffff; }
+                .container { max-width: 600px; margin: 0 auto; background-color: #ffffff; }
+                .header-image { width: 100%; height: auto; display: block; }
+                .title { text-align: center; font-size: 28px; font-weight: bold; margin: 30px 0; color: #000000; }
+                .content-box { background-color: #ffffff; margin: 20px 0; }
+                .content-box p { font-size: 16px; line-height: 1.5; color: #222222; margin: 0 0 16px 0; }
+                .content-box a { color: #0061FE; text-decoration: none; }
+                .content-box a:hover { text-decoration: underline; }
+                .content-box ul { margin: 16px 0; padding-left: 20px; }
+                .content-box li { font-size: 16px; line-height: 1.6; color: #222222; margin-bottom: 12px; }
+                .content-box ul ul { margin-top: 8px; }
+                .content-box p.special-note { font-size: 14px; color: #8d9ca2; }
+                .bordered-section { border-width: 2px; border-style: solid; border-color: #e5e5e5; border-radius: 5px; padding: 12px 24px; margin: 16px 0; }
+                .bold { font-weight: bold; }
+                .divider { height: 2px; background-color: #F2F2F2; margin: 40px 0; }
+                .footer-image { width: 100%; height: auto; display: block; margin-top: 20px; }
+                @media only screen and (max-width: 600px) {
+                    .content-box { padding: 24px; margin: 10px; }
+                    .title { font-size: 24px; margin: 20px 0; }
+                }
+            </style>
+		</head>
+		<body>
+            <div class="container">
+                <img src="${HEADER_IMAGE_URL}" alt="HackDavis 2025 header" class="header-image">
+                <h1 class="title">
+                    <span style="color: #173a52;">Reset your HackDavis Hub Password</span>
+                </h1>
+                <div class="divider"></div>
+                <div class="content-box">
+                    <p>Click the link below to reset your password for the HackDavis Hub. This link expires in 24 hours. Do <span class="bold">NOT</span> share this link with anyone.</p>
+                    <p ><a href="${link}" style="font-size: 14px;">${link}</a></p>
+                    <p class="special-note">If you didn't request to reset your password, you can safely ignore this email.</p>
+                </div>
+            </div>
+		</body>
+	</html>
+	`;
+}
diff --git a/app/(api)/_actions/emails/emailTemplates/hubEmergencyInviteTemplate.ts b/app/(api)/_actions/emails/emailTemplates/hubEmergencyInviteTemplate.ts
new file mode 100644
index 00000000..83d4e28e
--- /dev/null
+++ b/app/(api)/_actions/emails/emailTemplates/hubEmergencyInviteTemplate.ts
@@ -0,0 +1,49 @@
+export default function hubEmergencyInviteTemplate(link: string) {
+  const HEADER_IMAGE_URL = `${process.env.BASE_URL}/email/2025_email_header.png`;
+  return `
+	<!DOCTYPE html>
+		<html lang="en">
+		<head>
+            <meta charset="UTF-8" />
+            <meta name="viewport" content="width=device-width, initial-scale=1.0" />
+		    <title>HackDavis Hub Invite Link</title>
+		    <style>
+                body { margin: 0; padding: 0; font-family: 'DM Mono', -apple-system, BlinkMacSystemFont, 'Segoe UI', Roboto, 'Helvetica Neue', Arial, sans-serif; background-color: #ffffff; }
+                .container { max-width: 600px; margin: 0 auto; background-color: #ffffff; }
+                .header-image { width: 100%; height: auto; display: block; }
+                .title { text-align: center; font-size: 28px; font-weight: bold; margin: 30px 0; color: #000000; }
+                .content-box { background-color: #ffffff; margin: 20px 0; }
+                .content-box p { font-size: 16px; line-height: 1.5; color: #222222; margin: 0 0 16px 0; }
+                .content-box a { color: #0061FE; text-decoration: none; }
+                .content-box a:hover { text-decoration: underline; }
+                .content-box ul { margin: 16px 0; padding-left: 20px; }
+                .content-box li { font-size: 16px; line-height: 1.6; color: #222222; margin-bottom: 12px; }
+                .content-box ul ul { margin-top: 8px; }
+                .content-box p.special-note { font-size: 14px; color: #8d9ca2; }
+                .bordered-section { border-width: 2px; border-style: solid; border-color: #e5e5e5; border-radius: 5px; padding: 12px 24px; margin: 16px 0; }
+                .bold { font-weight: bold; }
+                .divider { height: 2px; background-color: #F2F2F2; margin: 40px 0; }
+                .footer-image { width: 100%; height: auto; display: block; margin-top: 20px; }
+                @media only screen and (max-width: 600px) {
+                    .content-box { padding: 24px; margin: 10px; }
+                    .title { font-size: 24px; margin: 20px 0; }
+                }
+            </style>
+		</head>
+		<body>
+            <div class="container">
+                <img src="${HEADER_IMAGE_URL}" alt="HackDavis 2025 header" class="header-image">
+                <h1 class="title">
+                    <span style="color: #173a52;">Invitation to the </span>
+                    <span style="color: #57dade;">HackDavis Hub</span>
+                </h1>
+                <div class="divider"></div>
+                <div class="content-box">
+                    <p>Click the link below to create your account on the HackDavis Hub. Do <span class="bold">NOT</span> share this unique invite link with anyone.</p>
+                    <p><a href="${link}" style="font-size: 14px;">${link}</a></p>
+                </div>
+            </div>
+		</body>
+		</html>
+	`;
+}
diff --git a/app/(api)/_actions/invite/emailMessage.ts b/app/(api)/_actions/invite/emailMessage.ts
index bfce8333..9202e4c9 100644
--- a/app/(api)/_actions/invite/emailMessage.ts
+++ b/app/(api)/_actions/invite/emailMessage.ts
@@ -1,162 +1,8 @@
-export default function emailMessage(type: string, link: string) {
-  const inviteMsg = `
-    <!DOCTYPE html>
-    <html>
-    <head>
-    <title>HackDavis Hub Invite Link</title>
-    <style>
-    * {
-      box-sizing: border-box;
-      text-decoration: none;
-    }
-    
-    .container {
-      background-color: #E5EEF1;
-      width: 100%;
-      padding: 48px;
-    }
-    
-    .welcome-text {
-      color: black;
-      font-size: 1.5rem;
-      font-weight: 700;
-      font-family: 'Helvetica';
-    }
-    
-    .make-account {
-      color: black;
-      font-family: 'Helvetica';
-      margin-bottom: 30px;
-    }
-    
-    span {
-      font-weight: 700;
-    }
-    
-    .button {
-      border: none;
-      border-radius: 4px;
-      padding: 12px;
-      background-color: #FFC53D;
-      font-weight: 500;
-      font-size: 1.25rem;
-      cursor: pointer;
-      text-align: center;
-      text-decoration: none;
-      font-family: 'Helvetica';
-    }
-
-    .sub-container {
-      margin-top: 30px;
-    }
-    
-    .bottom-text {
-      font-family: 'Helvetica';
-    }
-
-    .link {
-      color: blue;
-      font-family: 'Helvetica';
-      text-decoration: underline;
-    }
-    
-    </style>
-    </head>
-    <body>
-    <div class="container">
-      <h3 class="welcome-text">Invitation to the HackDavis Hub</h3>
-      <p class="make-account">
-        Click the button below to create your account on the HackDavis Hub. This link expires in 14 days. Do <span>NOT</span> share this unique invite link with anyone.
-      </p>
-      <a class="button" href="${link}">Register</a>
-      <div class="sub-container">
-        <p class="bottom-text">If you're having trouble with the above button, copy and paste the following link into your browser:</p>
-        <p class="link">${link}</p>
-      </div>
-    </div>
-    </body>
-    </html>
-    `;
-
-  const resetMsg = `
-    <!DOCTYPE html>
-    <html>
-    <head>
-    <title>HackDavis Hub Reset Password Link</title>
-    <style>
-    * {
-      box-sizing: border-box;
-      text-decoration: none;
-    }
-    
-    .container {
-      background-color: #E5EEF1;
-      width: 100%;
-      padding: 48px;
-    }
-    
-    .welcome-text {
-      color: black;
-      font-size: 1.5rem;
-      font-weight: 700;
-      font-family: 'Helvetica';
-    }
+import forgotPasswordTemplate from '../emails/emailTemplates/forgotPasswordTemplate';
+import hubEmergencyInviteTemplate from '../emails/emailTemplates/hubEmergencyInviteTemplate';
 
-    .make-account {
-      color: black;
-      font-family: 'Helvetica';
-      margin-bottom: 30px;
-    }
-    
-    span {
-      font-weight: 700;
-    }
-    
-    .button {
-      border: none;
-      border-radius: 4px;
-      padding: 12px;
-      background-color: #FFC53D;
-      font-weight: 500;
-      font-size: 1.25rem;
-      color: #173a52;
-      cursor: pointer;
-      text-align: center;
-      text-decoration: none;
-      font-family: 'Helvetica';
-    }
-    
-    .sub-container {
-      margin-top: 30px;
-    }
-    
-    .bottom-text {
-      font-family: 'Helvetica';
-    }
-
-    .link {
-      color: blue;
-      font-family: 'Helvetica';
-      text-decoration: underline;
-    }
-    
-    </style>
-    </head>
-    <body>
-    <div class="container">
-      <h3 class="welcome-text">Reset Password Link for the HackDavis Hub</h3>
-      <p class="make-account">
-        Click the button below to reset your password for the HackDavis Hub. This link expires in 24 hours. Do <span>NOT</span> share this link with anyone. If you didn't request a password reset, you can safely ignore this email.
-      </p>
-      <a class="button" href="${link}">Reset Password</a>
-      <div class="sub-container">
-        <p class="bottom-text">If you're having trouble with the above button, copy and paste the following link into your browser:</p>
-        <p class="link">${link}</p>
-      </div>
-     </div>
-    </body>
-    </html>
-    `;
-
-  return type === 'invite' ? inviteMsg : resetMsg;
+export default function emailMessage(type: string, link: string) {
+  return type === 'invite'
+    ? hubEmergencyInviteTemplate(link)
+    : forgotPasswordTemplate(link);
 }
diff --git a/app/(pages)/admin/_components/InviteLinkForm/InviteLinkForm.tsx b/app/(pages)/admin/_components/InviteLinkForm/InviteLinkForm.tsx
index 7fa5376a..81259b06 100644
--- a/app/(pages)/admin/_components/InviteLinkForm/InviteLinkForm.tsx
+++ b/app/(pages)/admin/_components/InviteLinkForm/InviteLinkForm.tsx
@@ -47,7 +47,7 @@ export default function InviteLinkForm() {
   return (
     <>
       <form onSubmit={handleInvite} className={styles.form}>
-        <h3>Invite a User [to be deprecated & replaced]</h3>
+        <h3>Invite a User</h3>
         <div className={styles.fields}>
           <p className={styles.error_msg}>{error}</p>
           <div>
diff --git a/app/(pages)/admin/invite-hackers/page.tsx b/app/(pages)/admin/emergency-invites/page.tsx
similarity index 100%
rename from app/(pages)/admin/invite-hackers/page.tsx
rename to app/(pages)/admin/emergency-invites/page.tsx
diff --git a/app/(pages)/admin/page.tsx b/app/(pages)/admin/page.tsx
index cb69ab44..dba3f7e2 100644
--- a/app/(pages)/admin/page.tsx
+++ b/app/(pages)/admin/page.tsx
@@ -26,8 +26,8 @@ const action_links = [
     body: 'Invites',
   },
   {
-    href: '/admin/invite-hackers',
-    body: 'Invite Hackers',
+    href: '/admin/emergency-invites',
+    body: 'Emergency Invites (hackers & judges)',
   },
   {
     href: '/admin/randomize-projects',
