Agenda
Notes
Attendees: Joe (Zephyr), Jeff Newman (Driftless), Guy Rousseau (ARC), Marty Milkovits (CTPS), Drew Cooper (SFCTA), Lisa Zorn (MTC), Dennis Farmer (Met Council), Dave (WSP), Others
1. Phase 11C Task Order Update
Draft task orders for Phase 11C were finalised and sent to consultant teams on the day of the meeting. The review process involved 8–10 reviewers across two meetings (a Product & Community Team meeting and an agency partners-only meeting), with most tasks receiving 4–5 reviewers. Task allocations:
- ActivitySim Application & Analysis Guide – awarded to CS.
- EET Work – Assigned to both Outer Loop and the RSG/WSP team. RSG's full RNG implementation task is structured as an optional task, exercisable via email from Zephyr as instructed by the Exec Team or PMC, contingent on the investigation yielding promising results.
- Automated Calibration – awarded to RSG, praised for its logical, systematic approach building on existing work. Jeff Newman (Driftless) and WSP are participating contributors within RSG-led tasks.
- EET Output Analysis – RSG.
- Telecommute Frequency – RSG.
- Explicit Telecommute Implementation (Part 1) – WSP.
- Data Model – WSP proposed but was not funded. Joe offered to share reviewer feedback with WSP in a follow-up conversation.
2. Phase 11 Budget Summary
Total Phase 11C spend is approximately $200,000. Tasks being paid for with a portion of carryover funds from Phase 10. Total Phase 11 expenditure exceeds $550,000 against total Phase 11 income of ~$490,000 (from 14 participating agencies). Approximate allocations by firm:
| Firm |
Amount |
| Driftless |
~$84k |
| CS |
~$72k |
| Outer Loop |
~$23k |
| RSG |
~$144k |
| WSP |
~$136k |
| Zephyr Foundation |
~$80k |
A contingency of approximately $60,000 will carry forward to Phase 12 or be held as reserve.
3. Contracting Clarification – Jeff Newman (Driftless)
Jeff raised a question about whether he should invoice Zephyr directly or through RSG for tasks where his budget is rolled into RSG's proposal. Joe clarified that the default assumption is that Jeff acts as a sub to RSG and invoices RSG accordingly, consistent with how the proposals were structured. Jeff agreed this was workable. The same arrangement applies to WSP where budgets are rolled into RSG task orders.
4. Testing Plan
Joe flagged Jeff's GitHub issue outlining an initial testing plan as a standing item of interest, noting that testing has been a recurring challenge. Jeff indicated the Engineering Team needs more time to develop the discussion before bringing it to a broader group. No further action at this meeting — members were invited to review the linked Google Doc and add comments.
Actions
| # |
Action |
Owner |
| 1 |
Consultants to review draft task orders and provide feedback / request debrief if needed |
All consultant teams |
| 2 |
Share reviewer feedback on WSP data model proposal |
Joe (Zephyr) |
| 3 |
Engineering Team to further develop testing plan before broader group discussion |
Jeff Newman |
Agenda
Notes
Attendees: Joe (Zephyr), Jeff Newman (Driftless), Guy Rousseau (ARC), Marty Milkovits (CTPS), Drew Cooper (SFCTA), Lisa Zorn (MTC), Dennis Farmer (Met Council), Dave (WSP), Others
1. Phase 11C Task Order Update
Draft task orders for Phase 11C were finalised and sent to consultant teams on the day of the meeting. The review process involved 8–10 reviewers across two meetings (a Product & Community Team meeting and an agency partners-only meeting), with most tasks receiving 4–5 reviewers. Task allocations:
2. Phase 11 Budget Summary
Total Phase 11C spend is approximately $200,000. Tasks being paid for with a portion of carryover funds from Phase 10. Total Phase 11 expenditure exceeds $550,000 against total Phase 11 income of ~$490,000 (from 14 participating agencies). Approximate allocations by firm:
A contingency of approximately $60,000 will carry forward to Phase 12 or be held as reserve.
3. Contracting Clarification – Jeff Newman (Driftless)
Jeff raised a question about whether he should invoice Zephyr directly or through RSG for tasks where his budget is rolled into RSG's proposal. Joe clarified that the default assumption is that Jeff acts as a sub to RSG and invoices RSG accordingly, consistent with how the proposals were structured. Jeff agreed this was workable. The same arrangement applies to WSP where budgets are rolled into RSG task orders.
4. Testing Plan
Joe flagged Jeff's GitHub issue outlining an initial testing plan as a standing item of interest, noting that testing has been a recurring challenge. Jeff indicated the Engineering Team needs more time to develop the discussion before bringing it to a broader group. No further action at this meeting — members were invited to review the linked Google Doc and add comments.
Actions